Standard Operating Procedure (SOP) for ToT/ ToA

Contents

RASCI Training of Trainers (ToT) & Training of Assessors (ToA) Implementation Process

• 1. Program Planning and Calendar Finalization
• 2. Trainer/Assessor Nomination and Selection (As per NCVET Guidelines)
• 3. Candidate Finalization and Batch Formation
• 4. Content Preparation and Access
• 5. Program Delivery
• 6. On-the-Job Training (OJT) / Project Work
• 7. Assessment and Certification
• 8. Post-Training Documentation
• 9. Grievance Redressal
• 10. Financial Management
• 11. Training Types & Fee Structure
• 12. Additional Guidelines for Trainer Nomination, Participation and Certification

RASCI Training of Trainers (ToT) & Training of Assessors (ToA) Implementation Process

1. Program Planning and Calendar Finalization

• Nominate Single Points of Contact (SPOCs) from both RASCI and the ToT – Training Partner for smooth coordination.
• Jointly prepare and finalize the annual ToT/ToA calendar, clearly indicating Fresh, RPL, and Refresher batches.
• Plan assessment dates in alignment with training completion and communicate to all stakeholders including trainers, assessors, and master trainers/assessors.

2. Trainer/Assessor Nomination and Selection

Fresh ToT

• Educational Qualification: As per the NSQC approved Qualification File (QF).
• Domain Experience: As per the eligibility criteria defined in the NSQC approved QF and NCVET guidelines.
• Training Experience: Preferred but not mandatory.
  Digital Competency: Must be comfortable using LMS, emails, and digital communication tools.
• Language Proficiency: Functional command over the language of instruction. Additional: Only one QP permitted per candidate per batch.

Fresh ToA

• Educational Qualification: As defined in the QF for the job role.
• Domain Experience: As per the eligibility criteria defined in the NSQC approved QF and NCVET guidelines.
• Assessment Experience: Preferred. Must not be actively delivering training in the same QP to ensure independence.
• Digital Skills: Capable of using digital tools for assessment documentation and result entry.

For RPL ToT/ToA:

• Must have 5+ years of verifiable relevant experience in Industry or Trainer
• Submit CV, employer certificates, training records.
• Verified records must be documented before batch confirmation.

3. Candidate Finalization and Batch Formation

• Minimum batch size: 20 participants.
• The profiles of the aspiring trainers/ assessors are verified and approved by RASCI
• Participant list to be submitted to ToT/ ToA – Training Partner at least 7 days prior to the batch.
• Candidates must be clearly categorized as Fresh, RPL, or Refresher.

4. Content Preparation and Access

• Platform Skills content to be provided via LMS by ToT – Training Partner.
• RASCI to provide Domain Skills content or collaborate with Training Partner to co-create if unavailable.
• Self-Paced Learning (SPL) hours: 22 (RPL ToT/Refresher), 25 (RPL ToA), 40 (Fresh ToT/ToA) depending on the training type

5. Program Delivery

• Blended delivery model: Includes self-paced learning and instructor-led training (ILT) either online or offline.
• Use of RASCI-certified Master Trainers is mandatory.
• Adherence to session plans, ILT, and SPL hours is essential.
• Maintain attendance records and obtain session-wise feedback from participants.

6. On-the-Job Training (OJT) / Project Work

• Assign hands-on tasks, case-based projects or field-based assignments.
• Ensure verification and sign-off by master trainer or equivalent authority.
• OJT/Project Work is mandatory for Fresh and RPL ToT/ToA candidates.

7. Assessment and Certification

• RASCI provides standard assessment structure including platform and domain exams.
• Assessments are conducted via the Skill India Digital Hub (SIDH) portal through the NCVET recognised assessment agency.
• Trainers must pass both assessments
• The cut off for passing the assessments for trainers/ assessors is 80%
• The assessment strategy will be composed of both theory and practical assessments.
• The assessment process must be recorded with all the evidence and must possess comprehensive auditable trails.
• The platform and domain skill assessments shall be conducted in alignment with RASCI SOP for assessments.
• Results and certificates are uploaded on SIDH; certification is valid for 2 years.

8. Post-Training Documentation

• Submit complete documentation: attendance, feedback, evaluation reports.
• Maintain a digital master list of certified trainers and assessors.

9. Grievance Redressal

• Implement a grievance redressal mechanism in line with RASCI’s SOP.
• Ensure transparent, timely, and documented resolution of concerns.

10. Financial Management

• ToT – Training Partner to submit invoice per batch post-delivery.
• RASCI to process payments within 7 working days of invoice receipt.
• Adhere strictly to agreed pricing structure and batch sizes.

11. Training Types & Fee Structure

Training Type	Mode	Duration (Days)	Total Hours	Fee (INR)	OJT/Project Work
RPL ToT	Online	2	34	₹2700	2 hrs
RPL ToA	Online	3	42	₹2700	2 hrs
Fresh ToT/ToA	Online	6	68	₹5400	4 hrs
Classroom ToT/ToA (Sponsored)	Physical	9	68	₹9000	4 hrs
Classroom ToT/ToA (With Venue)	Physical	9	68	₹14000	4 hrs
Refresher ToT/ToA	Online	Flexible	22	₹600	N/A

Assessment Fee: ₹1200 per candidate

12. Additional Guidelines for Trainer Nomination, Participation and Certification

• Trainers must have minimum experience in the relevant retail domain aligned to the NSQF level and the NCVET guidelines for both fresh/ RPL category.
• Trainers / Assessors must register on SIDH portal and create TR ID or AR ID on SIDH portal before batch commencement.
• Submit detailed CV with documents on educational background, experience certificates on SIDH
• Attach verifiable supporting documents: experience certificates, salary slips, ID proof.
• RASCI to pre-screen profiles for validation and batch assignment.
• Each participant may only enroll in one Qualification per ToT/ToA batch.
• Admitting candidate enrolment for multiple qualifications will be solely a discretion of RASCI.
• Complete nomination, SIDH registration and fee payment are required for batch confirmation after the profiles are verified and approved by RASCI.
• Full attendance is mandatory; absence leads to disqualification.
• Successful certification requires passing platform and domain exams and task submissions wherever applicable.
• Certificate requests must be raised by trainers on SIDH after result declaration.
• Certification is valid for 2 years or until QP expiry, whichever is earlier.